You/ Your/Entrant/: the entity or individual purchasing tickets for the Event and, where relevant and included in the Contract Form, sponsoring the Event.
We/Us/Our/FinTech B2B Marketing Limited: the FinTech B2B Marketing on the Contract Form.
Anti-Bribery Legislation: all applicable laws, statutes, regulations and codes relating to anti-bribery and anti-corruption including but not limited to the UK Bribery Act 2010 and the US Foreign Corrupt Practices Act 1977.
Business Day: any day (other than Saturday or Sunday) on which ordinary banks are open for their full range of normal business in London.
Confidential Information: in relation to either Party, any information, however provided, that relates to the business, financial affairs, operations, customers, processes, budgets, pricing policies, product information, strategies, developments, trade secrets, know-how, personnel and suppliers of that Party, including any personal data relating to that Party’s customers or suppliers, together with any other information which ought reasonably be considered to be confidential.
Data Protection Law: any applicable laws and regulations relating to the processing, privacy and use of personal data including, without limitation, GDPR, national laws implementing the GDPR, regulations and secondary legislation, as amended from time to time; laws or regulations implementing Council Directive 2002/58/EC, and; any judicial or administrative interpretative of any of the above, and any guidance, guidelines, codes of practice, approved codes of conduct or approved certification mechanisms issued by any national authority.
Event: the event referred to in the Contract Form as organized by FinTech B2B Marketing Limited.
Event Venue: the venue at which the Event is held.
Fee: the fee listed in the Contract Form payable by You in consideration for the services detailed on the Contract Form.
GDPR: Regulation 2016/679 of the European Parliament and of the Council of April, 27 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.
Group Company: in relation to a Party, any company which is a subsidiary or holding company of that Party or a subsidiary of a holding company of that Party, “subsidiary” and “holding company” having the meanings provided in section 1159 of the Companies Act 2006.
Guest: any individual who will be attending the Event via a ticket purchased by or supplied to You (including You where relevant).
Losses: actions, damages, claims, liabilities, costs, losses and expenses (including without limitation reasonable legal fees).
Modern Slavery: slavery (as defined in the United Nations 1926 Slavery Convention); servitude; forced or compulsory labour (as defined by the International Labour Organisation’s Forced Labour Convention 29 and Protocol); and human trafficking (being the arrangement or facilitation of the travel of another person with a view to that person being exploited).
Party: a party to this Agreement.
Termination Date: the effective date of termination of this Agreement.
VAT: value added tax or any corresponding sales tax applicable in any jurisdiction.
1.1 You are responsible for ensuring that Your Guests are made aware of and procure that they comply with these Awards Event Terms and Conditions (“Terms”) and the Parties’ obligations under them. You acknowledge that you are responsible for any failure by your Guests to comply with these Terms.
1.2 You shall provide to FinTech B2B Marketing the names and contact details of any Guests who will be attending an Event. Only preregistered Guests shall be permitted entry to the Event.
1.3 You acknowledge that FinTech B2B Marketing may conduct its standard pre-registration checks on Guests, which might include (without limitation) trade sanctions screenings and identity checks.
1.4 Neither You nor Your Guests may sell, transfer, or share an Event invitation without the prior consent of FinTech B2B Marketing (such consent not to be unreasonably withheld).
1.5 Guests must be over the age of 18.
1.6 You shall (and shall procure that Your Guests shall) comply with all relevant laws and regulations which may apply in relation to Your and Your Guests’ involvement in the Event.
1.7 You shall not do, or omit to do, (and You shall procure that none of Your Guests shall do, or omit to do) anything which may:
bring an Event into disrepute; or
be otherwise prejudicial to the image and/or reputation of the Event or FinTech B2B Marketing.
1.8 You acknowledge that attending an Event, whether as a sponsor, Guest or otherwise, is not a guarantee that You will be shortlisted for or win any award. All awards are determined on judging and online voting and not commercial grounds.
2. Your and Your Guests Responsibilities
2.1 Upon request, FinTech B2B Marketing may provide letters of invitation to Guests for the purposes of applying for relevant visas. However, You are responsible for ensuring that You and Your Guests:
have adequate insurance in relation to any risks under or in relation to the Event, including personal accident and travel insurance, prior to attending any Event requiring travel abroad;
have all necessary travel documentation, including but not limited to visas and other entry permits into the jurisdiction where the Event is held, and that they comply with all health formalities and any applicable laws in such jurisdiction. FinTech B2B Marketing is unable to provide any advice or assistance relating to the obtaining of visas. Failure by any Guest to comply with the provisions of 2.1 shall not entitle You to a refund; and
2.2 You warrant that you shall ensure that Your Guests are legally entitled to attend the Event and that they are not the subject of any sanctions or other restrictions that mean they should not attend.
2.3 You shall inform us of any special access requirements or dietary requirements for all Guests at the time of registration. For any approved substitute Guests all dietary requirements must be provided a minimum of 72 hours prior to the Event.
2.4 By attending the Event You and Your Guests acknowledge that photographs and filming may take place at the Event. FinTech B2B Marketing reserves the right to use images and videos recorded at the Event with Your or Your Guests’ photograph and/or likeness in future marketing materials, including social media channels, websites, and print material, without obtaining any further approval from You or making any payment to You.
2.5 You are responsible for ensuring that Your Guests comply with any rules, policies, procedures of the Event Venue including the health and safety rules and any reasonable instructions issued by FinTech B2B Marketing and/or the management of the Event Venue
2.6 FinTech B2B Marketing reserves the right to remove any Guest from an Event or cancel any Guest’s attendance at an Event if, in its sole discretion, it determines that such Guest’s presence or conduct could:
result in either FinTech B2B Marketing or the Event Venue operator breaching applicable law,;
cause a disruption at the Event,;
threaten the safety of other attendees;
hinder the enjoyment of the Event by other attendees; or
damage the reputation of FinTech B2B Marketing or the Event,
without prejudice to any other rights or remedies available to FinTech B2B Marketing.
3.1 FinTech B2B Marketing shall invoice You for the Fee as specified in the Contract Form and you shall pay the Fee within 30 days of the date of the invoice and in any event prior to the Event, whichever is the sooner.
3.2 The Fee is exclusive of VAT. If VAT is chargeable, You shall, on receipt of a valid VAT invoice from FinTech B2B Marketing, pay to FinTech B2B Marketing such additional amounts in respect of VAT as are chargeable at the same time payment is due.
3.3 Without limiting FinTech B2B Marketing’s other legal remedies, You shall pay interest on the sum of any overdue invoices from the due date until payment of the overdue sum at a rate of 4% per annum above the Bank of England’s prevailing base rate.
3.4 All amounts payable by You shall be paid in full without any set-off, counterclaim, deduction or withholding (other than as required by law).
4.1 Each Party (the “Receiving Party”) shall treat Confidential Information disclosed by the other Party (the “Disclosing Party”) as confidential and shall not disclose the Disclosing Party’s Confidential Information to any other person without the Disclosing Party’s prior written consent.
4.2 Clause 4.1 shall not apply to the extent that such information was:
Obtained from a third party or in the possession of the Receiving Party without obligation of confidentiality, prior to its disclosure; or
already in the public domain at the time of disclosure otherwise than through a breach of this Agreement; or
independently developed without access to the Disclosing Party’s Confidential Information.
4.3 The Receiving Party may only disclose the Disclosing Party’s Confidential Information to the Receiving Party’s employees and agents who are directly involved in the Event and the Receiving Party shall ensure that such employees and agents are aware of, and comply with, the confidentiality obligations set out in this clause.
5.1 In this clause 5 the terms “personal data”, and “processing” shall have the meanings ascribed to them under the Data Protection Laws.
5.2 FinTech B2B Marketing shall:
process any personal data which it obtains or holds in relation to You or a Guest only for the purposes of carrying out its obligations under these Terms.
6. Cancellation, Postponement or Change of Event by FinTech B2B Marketing
6.1 You may cancel Your participation in the Event provided that written notification is received by FinTech B2B Marketing no later than 28 days before the Event for credit note of Fees paid which you can use towards any other future events, less a 10% administration charge. We cannot accept verbal cancellations. If Your cancellation is received after this deadline You are liable for the full Fee. You may nominate a substitute to attend an Event in Your place subject to clause 1.3.